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North Carolina Museums Council, Inc. Board Meeting
Holiday Inn Select,
Hickory, NC
February 28 , 2007
Tamara Moore, Rich Sceiford, Troy Burton, Jeff Pettus, Kelli Reich, Erin Kelly, Leigh Lasher-White, Chris Graham, Harry Warren, Nathan Moehlmann, Dusty Wescott, Lisa Colwell, JoAnne Powell, Julie Bledsoe Thomas, Jenean Todd, Peter Koch, Neil Fulghum, Bill Cissna, Ashley Poteat, Kathryn Beach, Jerry Jackson, Denny Meacham, and Courtney Hybarger.
Tamara called the meeting to order at 4:10 p.m.
President: Tamara reported the following:
Secretary: A motion was made to accept and dispense with reading of the minutes.
Vice President: Troy noted the completed consultations for the 2006 FOCoS award winner, the History Museum of Burke County in Morganton, North Carolina.
The History Museum of Burke County requested assistance in initiating educational programs and new marketing and public relations campaigns. Bill Cissna and Edith Brady formed the consultation team and spent two days in Morganton meeting with staff and stakeholders before completing a comprehensive plan for the museum and identified detailed recommendations for both short-term and long-range initiatives and some strategies by which these goals could be met.
The museum also received donations of books and other reference material that will continue to provide guidance in future operations.
FOCoS applications for consultations for 2007 are being accepted through March 31.
Treasurer: The Museums Council assets continue to remain strong, particularly at this time of year when annual conference registrations and accompanying membership renewals fill the coffers. Pre-registration for this year’s conference produced a total of $10,985 in income, including $645 in membership renewals.
Assets include the following:
Checking account total $16,942.75
Art 4,787.86
History 2,989.66
Children’s 315.02
Science 1,188.59
Money Market $46,440.43
Savings 58.19
Wheat First Union 3,283.00
Total Assets $66,724.37
Having served as treasurer in an interim capacity for the previous year, I can safely say that two years in that position would be ideal to gain a full grasp of the activities and duties and truly get “ahead of the game”.
A finance committee has been formed in order to engage certain goals for the upcoming year, including an evaluation of our investments, determination of a best approach for replenishing and producing oversight of the individual section accounts and how we might strengthen our assets and revenue streams.
Fiscal year 05.06 Budget included.
Past President: Neil reported the following:
Update on NCMC-Related Artifact Collection. Since the last board meeting, the past president has expanded the files on NCMC-related artifacts preserved in Wilson Library at the University of North Carolina at Chapel Hill. Our collection of “museum objects” (pins, framed photos, official seal, screened totebags and other keepsakes from annual conferences) is kept on a five year renewable loan basis and is recorded with the number LN.47. Since it is time to renew that loan (for the period February 28, 2007 – March 1, 2012), the past-president has brought the necessary forms from UNC for the signature of NCMC’s president.
Promotion of NCMC on UNC Campus and at Duke University. In addition to distributing NCMC material on UNC’s campus, the past-president has sent NCMC info to Duke University students and given lectures on the history of museums in North Carolina to a new museums studies class being taught by Professor Lyneise Williams of UNC’s Art Department.
History Museums in North Carolina. The past-president contributed an entry on the history of museums for the recently published Encyclopedia of North Carolina by UNC Professor William Powell. The past-president is currently working on a revised and expanded draft of this history for an on-line version of the Encyclopedia under development. A link from this on-line resource to NCMC’s own website is also being planned.
Emergency Planning: Chris Graham reported that the Emergency Planning Committee reached an impasse over the completion of a grant application for IMLS funding of a workshop series. The initiative will be taken up again this year with new direction from the Committee.
Federal Museum Grant Initiative: No report.
Financial Affairs: No report, but Harry and Troy lead a discussion of issues related to this committee’s work.
NCECHO & JIMI: No report. The Board received a letter of thanks from Monica Moody, winner of this year’s scholarship to JIMI.
N.C. Arts Council News: No report.
Annual Meetings: Kaye Brown Hirst was unable to attend, but submitted the following report: She is still considering options for joint meetings with the Virginia Association of Museums and/or the South Carolina Federation of Museums.
Catherine Coulter will be bringing support from the Rocky Mount area museums, and JoAnne Powell will be bringing support from Wilmington area museums. The Board can discuss and ask questions, and make a decision. You will be seeing this information ahead of me, so please go ahead and choose if possible.
Nathan Moehlmann gave updates on registration numbers and other details.
Fayetteville was chosen as the site of the 2008 Annual Meeting. Wilmington is a possibility for the 2009 meeting site.
Archives: No report
Awards: No report
Directory: Courtney reported that she will begin reformatting for the next publication of the directory.
Catherine Coulter: No report.Membership Development: Kim was not present and no report presented, but considerable discussion took place over the status of the membership database.
Newsletter: The color PDF version of the Winter 2007 newsletter was posted to the NCMC website on January 15. Fifty black & white hard copies were mailed on January 17; total cost for printing was $100.07 ($2 each).
The Spring 2007 issue will be published on or about April 15, 2007 and will cover news and calendar events from April 15 through July 15, 2007. A reminder will be sent via the announcement list about 2 weeks before the March 5 submissions deadline.
On January 29, letters were mailed notifying members that the printed version of the newsletter will be discontinued. The letter included instructions on how to access the electronic version and listed the advantages of accessing it via our website. Eighteen members have signed up for or already are on Bill’s Announcement List. I am in the process of contacting the remaining 28 members by email or phone.
Nominating: No report
Professional Development: The 2007 meeting in Hickory has a full slate of sessions, workshops, roundtables and tours. The program has a nice balance of education, volunteer, collections, fundraising, conservation, and design topics. When I (Kathryn) had difficulty filling a few cancelled sessions, Nathan Moehlmann and others from the local arrangements committee were able to come to the rescue and find sessions speakers as well as arrange all the tours. Thank you to everyone, including Edith Brady and John Campbell, for their help in getting this program finalized.
Fayetteville has invited NCMC to hold the 2008 meeting in their city. If Fayetteville is selected, I will begin working with the local arrangements committee as soon as possible.
Public Relations: Ashley reported the following:
SEMC Representative: Dusty reported the SEMC meeting went well.
Student Affairs: No report received.
Art: The North Carolina Arts Council has funded eight scholarships to the NCMC Art Section for the Annual meeting. Jerry Jackson will be the 2007 Art Section Chair.
Children’s: No report
History: John Campbell, Harold Jacobson, and Heidi Bleazey met in Fayetteville to discuss awarding the history section scholarships. The section provided two scholarships to Jennifer Pena of the Wilkes Heritage Museum in Wilkesboro and Darlene Perry of the N.C. Maritime Museum in Beaufort. We are pleased and saddened that we received more applications than we could award.
Speakers for the Section Meeting will be Anne Peranteau, Textile Conservator and Louise Benner, Textile Curator, both of the North Carolina Museum of History. Their topic will be the development of What We Wore, a chronological exhibit covering more than 250 years of costume history.
John’s term as chairperson is ending and Harold Jacobson will be chair and Heidi Bleazey will be vice chair. A treasurer will be named.
Science: Dr. Fran Nolan, Executive Director of the NC Grassroots Science Museums Collaborative will speak at the section breakfast.
As a follow-up to the surveys that were sent to science museums last fall regarding their involvement in NCMC, I (Leigh Lasher-White) reviewed the survey answers and held several informal discussions with other science museum staff members. Through our brainstorming, it was suggested that one possible way to get more participation would be to hold quarterly roundtables across the state for professional development. As the topic and location of each session would change, it may open up more opportunity for museum professionals to attend, and then in-turn may also help increase participation in the organization and the annual meeting. I will continue to investigate the idea of quarterly roundtables and try to gauge interest to see if this would be effective for the science section.
The meeting was adjourned.
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